Description
Working hours: 16–20 hours per week during the semester
YOUR CHALLENGE
Do you enjoy bringing structure to a busy environment and making sure important details do not get missed? As a Working Student Executive Assistant in our CEO Office, you will help our Executive Leadership Team stay organised, prepared, and focused on what matters most.
Working closely with the Senior Executive Assistant, you will turn complex details into clear plans and completed outcomes across meetings, travel, events, and day-to-day administration.
In this role, you will:
- Coordinate meetings for the CEO Office and Executive Leadership Team, including schedules, participants, rooms, agendas, calendars, and briefing materials.
- Organise executive travel and leadership offsites, including itineraries, accommodation, transfers, trackers, travel packs, and changes that arise at short notice.
- Support company events, partner activations, workshops, match days, and leadership gatherings by coordinating guests, access, transport, catering, materials, and on-site information.
- Manage recurring administrative workflows and maintain accurate folders, trackers, contact lists, records, documents, expenses, and invoices.
- Work with internal teams, external vendors, and partners to gather information, close open items, and keep deadlines on track.
- Draft clear invitations, emails, reminders, and follow-ups, escalating sensitive, urgent, or confidential topics when needed.
- Identify practical ways to simplify and improve recurring processes.
ABOUT YOU
- You are an organised, proactive, and dependable student who takes pride in getting the details right.
- You are enrolled at a university or other higher-education institution, eligible to work as a working student in Germany, and available for 16–20 hours per week during the semester.
- You are comfortable working from our Berlin office and managing competing priorities in a busy environment where priorities can change.
- You communicate clearly and professionally in English; additional German skills are a plus.
- You are confident using Google Workspace, especially Gmail, Calendar, Docs, and Sheets.
- You are discreet, service-oriented, and comfortable working with confidential information and senior colleagues.
- You are calm, collaborative, and solution-oriented, with the judgment to know what to handle independently and what to escalate.
- Experience in executive assistance, office management, operations, project coordination, events, hospitality, or a similar environment is a plus, as is familiarity with travel coordination, spreadsheets, Slack, or Jira.
About Blacklane
Our mission is simple but powerful: to become the world’s leading premium, global chauffeur service. Operating in 50+ countries, we reimagine chauffeur-driven rides by prioritizing reliability, innovation, and first-class service at every step. Blacklane is also at the forefront of sustainable mobility efforts, continuously working to reduce our operational impact on the planet.
Our Company Culture & Values
Blacklane has grown from a two-person startup in Berlin to a global team of over 300 people representing 54+ nationalities. Our culture is powered by our commitment to three core values: Care, Drive and Excellence.
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Care - We are invested in each other's well-being and professional growth.
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Drive - We act with pace and determination. We are ambitious, committed to a growth mindset, and champion ownership and delivery.
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Excellence - We understand our customers so we can exceed expectations.
We support our people through initiatives like Employee Resource Groups (ERGs), mentorship programs that bring our values to life.
We welcome—and actively support—employees to create or join the communities that are important to them.
Why you should join Blacklane in the fast lane?
🚉 Monthly BVG / Deutschlandticket subsidy to support your commute🏦 Private pension plan with 20% employer contribution up to a monthly cap
🍲 Subsidised healthy meals via BellaBona
🌴 28 vacation days per year, increasing with tenure
💪 Your Mental and Physical Health → No compromise with Nilo and Wellhub
🏢 Hybrid setup: 3 days a week in our Berlin HQ, right in the heart of Schöneberg
🎓 Continuous learning through LinkedIn learning and L&D budget
🚀Fair pay and benefits tailored to local markets
At Blacklane, we believe transparency builds trust. Selected candidates will receive salary information for this role before the interview stage, as part of our commitment to fair rewards and a clear, respectful candidate experience.
We place great value on equal opportunities. Therefore, we welcome everyone to apply!
Blacklane will never ask you to pay money towards any job application. Do not make payment to anyone pretending to be from Blacklane during your recruitment process. If you suspect any scam-relevant activity, please talk to us as soon as possible. We're here to take care of you throughout the recruitment process.
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