Meetings and Events Project Manager
EmotaAshby-de-la-Zouch, England, United Kingdom · Posted 1 month agoDescription
Job Title: Meetings and Events Project Manager
Brand: Emota
Location: UK: Ashby-de-la-Zouch or Manchester, (working min 2 days a week from nearest office with remaining 3 days able to be worked remotely)
Reporting to: Project Director
Direct report(s): None
A bit about the role …
Reporting into a Project Director you will manage global meetings, events and congress participation for our pharmaceutical clients. You will ensure each event is profitable, compliant and meets clients and team's expectations. You will be responsible for all logistical elements and budget management and be supported by a Project Executive who will manage the attendee participation.
This role, which includes national and international travel, will involve client partner, supplier and financial management at all stages of the delivery - pre, on-site and post event.
We offer a comprehensive benefits package to you including volunteer days, enhanced annual leave with an option to buy/sell, company pension, life and health insurance and many other benefits.
What will you do …
Project Management:
· Manage all venues and associated logistical arrangements including congress attendance and business centre, dinners and break-outs and housing blocks and attrition
· Manage congress sponsorship activity on behalf of your client including approval process, liaison with client contracting team and booth providers
· Manage and co-ordinate client requirements with all 3rd party suppliers/internal service providers
· Produce, manage and circulate important communications e.g. weekly status reports to all main meeting partners
· Travel on-site to conduct site inspections including planning meetings with all suppliers and for delivery of the event
· Manage post event metric reporting
Client Liaison and Development:
· Deliver first class customer service following clients goals
· Plan, attend and implement client planning meetings – face-to-face, hybrid and virtual including debriefs
Financial Management:
· Responsible for the preparation and maintenance of budgets, throughout the lifecycle of each event including approving invoices
· Ensure financial tracking of each event and conduct regular 'health checks' to ensure positive cash flow
· Accomplish scope management – to identify and charge clients for out-of-scope activities
· Track cost avoidance / saving measures
· Ensure compliance with company and client invoicing processes
· Responsible for the preparation and maintenance of congress cross charge budgets, throughout the lifecycle of each event
General:
· To work with appropriate support departments to ensure the delivery of client measurables
· Assist new starters by taking on the role of 'Buddy'
· Apply our mission, vision and values
· Comply with all company and client procedures
· Maintain good long-term relationships with hotels, venues and suppliers, to ensure the best value for money for your clients
· Be an ambassador for the agency
· To be mindful of environmental sustainability in all aspects of your role and incorporate this mindset in your approach
What do you need to have …
· Organiser with a minimum of 4 years event management delivery of corporate events
. Live within a commutable distance (within 1 hour) of either our Ashby-de-la-Zouch or Manchester offices
· Experience managing event budgets from initial budget, through revisions and reconciliation
· Client liaison skills
· Team motivator and professional team member
· A focus on accuracy, detail, consistency and dedicated to customer service
· Intermediate level Excel (can maintain complex spreadsheets)
· The ability and desire to travel on-site internationally
A bit about us ….
Emota is an award-winning global events agency that creates and delivers engaging, impactful experiences.
Inizio Engage XD is an unusually shaped communications group that creates experiences that inspire lasting change. We partner with clients to provide employee engagement, learning and training solutions, scientific engagement and capability building, all underpinned by applied behavioural science. We engage internal and external audiences through the delivery of live and virtual experiences, film, digital, and immersive content.
Don't meet every job requirement? That's okay! Our company is dedicated to building a diverse, inclusive, and authentic workplace. If you're excited about this role, but your experience doesn't perfectly fit every qualification, we encourage you to apply anyway. You may be just the right person for this role or others.
Similar jobs
Est. 45,000 GBP
Job Title: Meetings and Events Project Manager Brand: Emota Location: UK: Ashby-de-la-Zouch or Manchester, (working min 2 days a week from nearest office with remaining 3 days able to be worked remotely) Reporting to: Pr…
Est. 55,000 GBP
Job Title: Meetings and Events Client Operations Manager Brand: Emota Location: UK: Ashby-de-la-Zouch or Manchester (min 2 days a week from nearest office with the remaining 3 days able to be worked remotely) Reporting t…
Est. 55,000 GBP
Job Title: Meetings and Events Client Operations Manager Brand: Emota Location: UK: Ashby-de-la-Zouch or Manchester (min 2 days a week from nearest office with the remaining 3 days able to be worked remotely) Reporting t…
Est. 80,000 GBP
Job Title: Meetings and Events Project Director Brand: Emota Location: Manchester (hybrid, min 2 days a week in office with remaining 3 days able to be worked remotely in UK) Reporting to: Director of Meetings and Events…
Est. 80,000 GBP
Job Title: Meetings and Events Project Director Brand: Emota Location: Manchester (hybrid, min 2 days a week in office with remaining 3 days able to be worked remotely in UK) Reporting to: Director of Meetings and Events…
Est. 85,000 USD
Job Title: Meetings and Events Project Manager Brand: Emota Location: USA: Philadelphia or Central / Eastern Time zones, hybrid Reporting to: Project Director Direct report(s): None A bit about the role … Reporting into…
Est. 85,000 USD
Job Title: Meetings and Events Project Technology Manager Brand: Emota Location: US: Philadelphia, hybrid or Eastern time zone of US Reporting to: Director of Meetings and Events Direct report(s): None A bit about the ro…
Est. 30,000 GBP
Emota create unforgettable brand experiences that captivate audiences and push creative boundaries. As an award-winning experiential agency, we bring visions to life through the full spectrum of Meetings, Events and Exhi…
Est. 45,000 GBP
A bit about the role … Emota create unforgettable brand experiences that captivate audiences and push creative boundaries. As an award-winning experiential agency, we bring visions to life through the full spectrum of Me…
Est. 55,000 GBP
Building a Brand Starts with a Story FIRST is a leading global brand experience agency providing Content, Creative, Digital Technology, Management & Delivery, and Data & Insights services. For 30 years, we have u…
Est. 55,000 GBP
Building a Brand Starts with a StoryFIRST is a leading global brand experience agency providing Content, Creative, Digital Technology, Management & Delivery, and Data & Insights services. For 30 years, we have ut…
Est. 65,000 GBP
Building a Brand Starts with a Story FIRST is a leading global brand experience agency providing Content, Creative, Digital Technology, Management & Delivery, and Data & Insights services. For 30 years, we have u…
Est. 55,000 GBP
Building a Brand Starts with a Story FIRST is a leading global brand experience agency providing Content, Creative, Digital Technology, Management & Delivery, and Data & Insights services. For 30 years, we have u…
Est. 55,000 GBP
Building a Brand Starts with a StoryFIRST is a leading global brand experience agency providing Content, Creative, Digital Technology, Management & Delivery, and Data & Insights services. For 30 years, we have ut…
Est. 45,000 GBP
Do you thrive in a fast-paced environment, where you gain a tremendous amount of responsibility? Do you want to be part of an exceptional entrepreneurial team with young, motivated and extremely driven people? And are yo…
Est. 35,000 GBP
Do you thrive in a fast-paced environment, where you gain a tremendous amount of responsibility? Do you want to be part of an exceptional entrepreneurial team with young, motivated and extremely driven people? And are yo…
Est. 35,000 GBP
Do you thrive in a fast-paced environment, where you gain a tremendous amount of responsibility? Do you want to be part of an exceptional entrepreneurial team with young, motivated and extremely driven people? And are yo…
Est. 55,000 GBP
Building a Brand Starts with a Story FIRST is a leading global brand experience agency providing Content, Creative, Digital Technology, Management & Delivery, and Data & Insights services. For 30 years, we have u…
Est. 45,000 GBP
Do you thrive in a fast-paced environment, where you gain a tremendous amount of responsibility? Do you want to be part of an exceptional entrepreneurial team with young, motivated and extremely driven people? And are yo…
Est. 55,000 GBP
Building a Brand Starts with a Story FIRST is a leading global brand experience agency providing Content, Creative, Digital Technology, Management & Delivery, and Data & Insights services. For 30 years, we have u…
Est. 35,000 GBP
Do you thrive in a fast-paced environment, where you gain a tremendous amount of responsibility? Do you want to be part of an exceptional entrepreneurial team with young, motivated and extremely driven people? And are yo…
Est. 55,000 GBP
Experience Without LimitsCome shape the future of brand experience. At Jack Morton, we design and build head-turning, smile-inducing, impact-driving brand experiences that redefine what experiential marketing can achieve…
Est. 45,000 GBP
Do you thrive in a fast-paced environment, where you gain a tremendous amount of responsibility? Do you want to be part of an exceptional entrepreneurial team with young, motivated and extremely driven people? And are yo…
Est. 45,000 GBP
This role offers you the opportunity to own the operational standard of every conference we run. You will be responsible for the end-to-end execution of 10 European private equity conferences a year - venues, suppliers,…
Est. 45,000 GBP
This role offers you the opportunity to own the operational standard of every conference we run. You will be responsible for the end-to-end execution of 10 European private equity conferences a year - venues, suppliers,…
Est. 45,000 GBP
This role offers you the opportunity to own the operational standard of every conference we run. You will be responsible for the end-to-end execution of 10 European private equity conferences a year - venues, suppliers,…
Est. 45,000 GBP
This role offers you the opportunity to own the operational standard of every conference we run. You will be responsible for the end-to-end execution of 10 European private equity conferences a year - venues, suppliers,…
Est. 55,000 GBP
Building a Brand Starts with a Story FIRST is a leading global brand experience agency providing Content, Creative, Digital Technology, Management & Delivery, and Data & Insights services. For 30 years, we have u…
Est. 35,000 GBP
Do you thrive in a fast-paced environment, where you gain a tremendous amount of responsibility? Do you want to be part of an exceptional entrepreneurial team with young, motivated and extremely driven people? And are yo…
Est. 45,000 GBP
Do you thrive in a fast-paced environment, where you gain a tremendous amount of responsibility? Do you want to be part of an exceptional entrepreneurial team with young, motivated and extremely driven people? And are yo…