Senior Recruitment Operations Specialist (12-month contract)
OptiverSydney, New South Wales, Australia · Posted 2 months agoDescription
The key to Optiver's success as a leading market maker is our People. The Recruitment team is responsible for hiring top talent from around the world and creating a best in-class candidate experience through operational excellence.
We are looking for an experienced recruitment operations specialist who thrives on improving processes, systems, and operational efficiency across the recruitment lifecycle. The right individual will be a strategic problem solver who is able to think critically in a fast-paced work environment.
What you’ll work on
As the Senior Recruitment Operations Specialist, you'll partner with APAC recruitment teams, the regional Campus Talent Project group and the wider People team function to support hiring across the region. You'll drive operational excellence across the recruitment lifecycle, identify opportunities to improve processes and systems, and use data to support informed decision making.
Working closely with Recruitment Coordinators across our APAC offices, you’ll provide operational guidance and drive consistency and continuous improvement across the recruitment lifecycle. You’ll also collaborate with global recruitment operations counterparts to deliver regional and global initiatives and identify opportunities for alignment across our operating model.
You’ll be responsible for:
- Drive improvements in day-to-day recruitment operations, processes, and technologies to support our end-to-end talent acquisition strategy, ensuring efficiency and competitive advantage.
- Streamline workflows and enhance efficiency by partnering with the People Analytics team to improve reporting, data analysis, and decision-making.
- Dive into day-to-day recruitment operations to troubleshoot issues, manage escalations, and ensure operational excellence across the hiring process.
- Identify opportunities for automation and digitisation to reduce manual tasks and accelerate recruitment processes.
- Collaborate with recruiting operations counterparts in Europe and the US to deploy new regional and global tools, processes, and technologies, enhancing the recruitment cycle’s efficiency.
- Partner with APAC Recruitment leads to identify and deliver operational improvement initiatives that enhance efficiency, consistency, and candidate experience.
- Work closely with People stakeholders to ensure recruitment operations align with broader organisational objectives.
- Collaborate with HR and other internal teams to ensure a seamless candidate journey from recruitment to onboarding.
- Oversee recruitment risk and control frameworks, working with the Operational Risk Management team to ensure compliance and continuous improvement.
- Perform regular audits of the Applicant Tracking System (ATS) to maintain accuracy, functionality, and user satisfaction.
- Enhance and maintain documentation that supports recruitment processes and improves team efficiency.
- Train recruitment team members and relevant stakeholders on new tools, processes, and system functionalities, acting as the primary point of contact for recruiting tool support and troubleshooting.
Who you are
- Bachelor’s degree preferred with 4+ years of experience in recruitment operations, talent operations, HR operations or a similar operational role.
- Experience managing Applicant Tracking Systems (ATS, Greenhouse preferred) and other recruiting technologies.
- Strong understanding of recruitment technologies and best practices.
- Strong Microsoft Office Suite skills, particularly Excel.
- Effective verbal and written communication skills, capable of adapting communication style to suit different audiences.
- Comfortable operating both strategically and tactically, with a willingness to get into the detail and resolve operational challenges.
- Proven ability to drive improvement in processes, cultivating a culture of continuous improvement.
- An attention to detail with strong analytical and critical thinking skills.
- Experience handling competing priorities and productively working in a challenging, fast-paced environment.
What you’ll get
You’ll join a culture of collaboration and excellence, where you’ll be surrounded by curious thinkers and creative problem solvers. Driven by a passion for continuous improvement, you’ll thrive in a supportive, high-performing environment alongside talented colleagues, working collectively to tackle the toughest problems in the financial markets.
In return for your expertise, you will be offered a competitive salary package as well as access to a plethora range of Optiver- perks, including:
- The chance to work alongside diverse, intelligent and driven peers in a rewarding environment.
- Competitive remuneration, including an attractive bonus structure and additional leave entitlements.
- Training, mentorship and personal development opportunities
- Gym membership plus weekly in-house chair massages
- Daily breakfast and lunch facilities
- Regular social events including an annual company trip.
As an intentionally flat organisation, we believe that great ideas and impact can come from everyone. We are passionate about empowering individuals and creating diverse teams that thrive. Every person at Optiver should feel included, valued and respected, because we believe our best work is done together.
Our commitment to diversity and inclusion is hardwired through every stage of our hiring process. We encourage applications from candidates from any and all backgrounds, and we welcome requests for reasonable adjustments during the process to ensure that you can best demonstrate your abilities.
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