Payroll Administrator - 12 Month Fixed Term Contract

Role OVO-View

Team: Payroll

Location: Bristol or London, but with flexibility to be able to commute to our Bristol hub a couple of times per month as needed.

Salary banding: £26,000 - £30,000

Experience: Learner, ideally with some Payroll experience

Reporting to: Senior Payroll Manager

Sponsorship: Unfortunately we are unable to offer sponsorship for this role.

This role in 3 words: Analytical, Compliance, Attention to detail

Top 3 qualities for this role: Thorough, professional, communication

In the words of the team, you should leave your current role for this one because….

“OVO is such a great place to work! Fabulous people and great hubs across the country that drive collaboration and team working. The culture truly puts its people at the heart of everything we do. It’s a fantastic opportunity to be part of a payroll team and continue to progress the Payroll team agenda. You can also make a massive impact on OVO’s path to Plan Zero by supporting our sustainability agenda and getting involved in purpose led initiatives. I really feel that our work adds value, makes a difference and contributes to our overall mission.”

Where you’ll work:

Depending on the needs of your business area, we expect hub based people to be in the office at least once a week, and to go to OVO Connection events in-person.

For this role you will ideally be assigned to our Bristol hub, based at The Crescent. We can consider candidates who are based in London, but flexibility would be required to travel to the Bristol hub as needed. Each hub has accessible spaces to park your laptop, is designed to inspire people, help them connect and bring big ideas to life.

Everyone belongs at OVO

At OVO, we are on a mission to solve one of humanity's biggest challenges, the climate crisis. And we know it takes all of us to change the world. That's why we need diverse people from all abilities, gender identities, ethnicities, ages, sexual orientations, life experiences and backgrounds to join us.

Teamworking for the planet

Everything we do here spins around Plan Zero. So, naturally, the team you’ll be joining plays a gigantic role in making that happen. Here’s how:

We need an efficiently functioning Finance team to achieve Plan Zero. This role is all about getting the basics right for a healthy functioning Finance team and also feeds into supporting the wider Procure to Pay (P2P) function.

This role in a nutshell:

This role will be a key member of the Payroll team, and will report directly to the Senior Payroll Manager. This is an essential role within the payroll team to support the Payroll team to pay our people accurately and on time.

There are many stakeholders and customers of the payroll team’s data and processes, including; the Reward Team, People Services Team as well as treasury and our people. You will strive to ensure the payroll team deliver the best possible service to our people.

You will assist the team in the full end to end payroll process, ensuring accuracy and compliance.

Your key outcomes will be:

• Assist with the timely and accurate processing of the monthly payrolls.
• Assist with the processing and distribution of all P11D/P60s.
• Assist with the starters and leavers process from a payroll perspective.
• Ensure payroll variations are all up to date to include additions, deductions and any variable pay issues that arise.
• Collate and process all overtime hours.
• Assist with the monthly pension and workplace benefits processes.
• Resolve payroll queries within SLAs set.
• Responsible for the issuing of all leaver payslips and P45s.
• Administration and manual calculation of statutory leave (SAP, SPP, SMP, SSP, SHPP).
• Administration of enhanced leave.
• Administration and manual calculation of sick leave SSP,CSP.
• Carry out checks to ensure NMW/NLW compliance.
• Responsible for the distribution of court order remittances.
• Responsible for all incoming HMRC notifications.
• Responsible for post payroll reporting.
• Carry out general administrative tasks to assist the finance team.
• Carry out final payroll checks prior to payroll sign off.
• Assist the payroll manager in payroll sign off creation.
• Assist with process refinement and implementation.

You’ll be a successful Payroll Administrator here at OVO if you…

• Are comfortable working in a rapidly changing environment and someone who is comfortable proposing, justifying, initiating and implementing change.
• Are a strong team player, recognising the needs of all stakeholders and ensuring outcomes maximise value and impact across the enterprise.
• Have the ability to problem solve complex issues, by using your experience and analytical skills.
• Are diligent with a preference for attention to detail, and be willing to investigate at depth to resolve problems.
• Have the ability to analyse data to resolve complex queries.
• Possess excellent communication skills in order to explain complex queries to our key stakeholders our people.
• Are able to navigate strict deadlines within a fluid and dynamic environment.

Ideally you will have:

• Proven payroll experience.
• A comprehensive knowledge of payroll legislation
• Excellent communication skills.
• The initiative to work on your own or as part of the wider team.
• Experience as a team player who thrives in a challenging environment.
• A comprehensive knowledge of MS Word and Excel and Google Suite.

Let’s talk about what’s in it for you

We’ll pay you between £26,000 and £30,000, depending on your specific skills and experience.

We keep our pay ranges broad on purpose to give us, and you, flexibility to match your experience to our zero carbon mission.

You’ll be eligible for an on-target bonus of 15%. We have one OVO bonus plan that focuses on the collective performance of our people to deliver our Plan Zero goal.

We also offer plenty of green benefits and progressive policies to help you feel like you belong at OVO…and there’s flex pay. We'll give you 9% Flex Pay on top of your salary – 4% of this is auto enrolled into your pension, and the remaining 5% is yours to do what you like with. You can use this to buy from our extensive range of flexible benefits, including our green benefits which we've put at the heart of our offering, add to your pension or even take it as cash.

Here’s a taster of what’s on offer:

For starters, you’ll get 34 days of holiday (including bank holidays).

For your health
With benefits like a healthcare cash plan or private medical insurance depending on your career level, critical illness cover, life assurance, health assessments, and more

For your wellbeing
With gym membership, travel insurance, workplace ISA, will writing services, dental insurance, and more

For your lifestyle
With extra holiday buying, discount dining, home & tech loans, and supporting your favourite charities with give-as-you-earn donations

For your home
Get up to £400 towards any OVO Energy plan, plus great discounts on solar, smart thermostats and EV chargers

For your commute
Nab a great deal on ultra-low emission car leasing, plus our cycle to work scheme and public transport season ticket loans

Want to hear about our full range of flexible benefits and progressive people policies? Our People Team can tell you everything you need to know.

For your Belonging

To find better ways to support our people, we need to listen to each other’s experiences and find ways to build a truly inclusive and diverse workplace. As part of this, we have 8 Belonging Networks at OVO. Led by our people, for our people - so when you join OVO, you can play a part - big or small - with any of the Networks. It's up to you.

Oh, and one last thing...

We’d be thrilled if you tick off all our boxes, yet we also believe it’s just as important we tick off all of yours. And if you think you have most of what we’re looking for but not every single thing, go ahead and hit apply. We’d still love to hear from you!

If you have any additional requirements, there’s a space to let us know on the application form; we want to make the process as easy and comfortable for you as possible.