Workplace Experience Ambassador
SPS North AmericaIrvine, California, United States · Posted 27 days agoDescription
Workplace Experience Ambassador
Job Overview:
The Workplace Experience Ambassador at SPS Global specializes in enhancing the event experience for clients and visitors by providing dedicated support during onsite events. This role is crucial in event support with setups, coordinating with various teams to ensure smooth execution, and maintaining high standards of hospitality to create memorable experiences.
Duties and Responsibilities:
Event Planning and Coordination:
- Coordinate with Facilities Management and other relevant teams to ensure all aspects of the event are executed flawlessly.
- Support with equipment and furniture arrangements according to event specifications.
- Risk Management and Security Oversight:
- Identify and escalate potential security risks or privacy concerns.
- Participate in the company’s Crisis Response Team, ready to guide clients and guests in emergencies
Client Engagement and Hospitality Management:
- Provide a warm and professional welcome to all event attendees, setting a positive tone for the event.
- Offer personalized services during events, such as catering to specific guest needs and managing special requests.
- Engage proactively with attendees, ensuring their comfort and satisfaction throughout the event.
Onsite Support and Logistics Management:
- Monitor event proceedings to address and resolve issues promptly.
- Ensure all event-related setups are completed on time and meet client expectations.
- Handle any last-minute adjustments to event plans, including changes in layout, timing, or services.
Qualifications and Education Requirements:
- High School Diploma or equivalent required.
- At least three years of prior experience in event support, hospitality, or a similar client-facing role.
- Strong ability to coordinate multiple tasks and manage time effectively.
- Technical/computer skills, including Microsoft Office Suite, digital ticketing, conference room scheduling programs, etc.
Competencies:
- Excellent verbal and written communication skills.
- High level of customer service and ability to work well under pressure.
- Strong organizational skills and attention to detail.
- Ability to work collaboratively with a team and independently when required.
Physical Demands:
- Ability to lift or move heavy items up to 40 lbs. as needed for event setups.
- Active role requiring significant standing, walking, and moving around during events.
Work Schedule:
- Hours vary dependent on events schedule.
- The Overtime rate will be paid according to California state law.
- Travel: None or negligible.
Other Duties:
- This job description may be modified to include additional responsibilities and duties as needed to support changing business requirements.
Physical Demands:
- Approximately 50% of the time this position requires the below physical demands.
- Fine and/or gross motor skills, including the ability to grasp, lift and/or carry or otherwise move packages on a standard wheeled cart with a load capacity of 60 lbs.
- Ability to walk, bend, kneel, stand, and/or sit for an extended period of time.
- Manual dexterity required for operating office machinery (phone, copy machines, binding equipment, etc.).
- Ability to lift or move 40 lbs. or greater frequently.
Travel: None or Negligible
Other Duties:
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Compensation:
The expected compensation is an estimate, and the final offer will depend on skills, experience, location, and other job-related factors.
Vacancy Status:
This posting is for an existing vacancy.
WHAT WE OFFER
- Career Growth: An opportunity to enter a job that allows you to learn new skills or use a variety of them that may lead you to uncover other career opportunities.
- Learning & Development: At SPS, we promote a work culture of learning so that you can develop to be the best at what you do.
- We Recognize Talent: We offer a variety of recognition programs for all levels of employees.
- Paid Time Off: Full time: Minimum of 80 hours/calendar year. Part time/temporary: Minimum of 1 hour for every 30 hours worked. PTO amounts may increase based on tenure and/or the assigned account. PTO allows employees to take approved time off for any reason.
- Bonuses: Are available for employee and client referrals for current employees.
- Benefit Offerings: Medical, Dental, Vision, HCFSA, DCFSA, HSA, Commuter Transit and Parking Pre-Tax Plans, Supplemental Life Insurance, Accident Insurance, Critical Illness, Hospital Indemnity, Legal Program, Identify Theft Protection, Pet Discounts, Pet Insurance, Group Home and Auto Insurance, EAP, Short Term Disability, Life Insurance, Education Discounts, 401k w/ matching, and Entertainment Discounts.
- Note: Please inquire with the Human Resources team for benefit offerings per role as regular positions that routinely are under 30 hours/week may have a different benefit offering.
About SPS
SPS is a global workplace solutions and business transformation company operating in more than 20 countries. Across North America, we help clients enhance workplace experiences and business operations through services including workplace support, physical and digital mailroom solutions, intelligent document processing, reception and concierge services, and other business support offerings.
Our clients include leading organizations across banking, insurance, legal, higher education, professional services, and many Fortune 500 companies.
At SPS we embrace the uniqueness of our employees and are committed to the fair and equal treatment of all people, applicants, and employees by promoting a culture of access, inclusion, equity and diversity.
SPS provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual and reproductive health choices, national origin, age, disability, genetics, military status, gender identity or expression, sexual orientation and/or any other status protected by applicable law.
Colorado only: We accept applications for an expected minimum of 5 days from the date it is posted. The posting may remain open longer as needed to ensure a robust and inclusive applicant pool.
To ensure a fair and authentic interview process, applicants may not use AI tools or any other form of real-time assistance during interviews. SPS team members may use transcription or note-taking technology solely to support accurate interview documentation. No AI or automated decision-making tools are used to screen, assess, or select candidates for this role. SPS uses the Greenhouse Applicant Tracking System to facilitate application management and recruiting workflows. Human recruiters and hiring managers review applications and exercise independent judgment throughout the hiring process
SPS offers reasonable accommodations in the hiring and employment process for individuals with disabilities. If you need assistance in the application or hiring process to accommodate a disability, you may request an accommodation at any time.
To view our privacy policy, click on the link below: Data Privacy Statement
Acknowledgement Section: By submitting an application, by hitting "Submit Application", you certify that the information contained in this application is true and complete. You attest to the fact that the answers provided are correct to the best of your knowledge and ability. You certify that you have not knowingly withheld any information that might affect your chances for hiring. You understand that any false information or omission (including any misstatement) on this application or on any document used to secure this employment can be grounds for rejection of application or, if you are employed by SPS can be grounds for immediate termination from this company.
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