Description
Team Summary
The Operations Division integrates core support functions to ensure the company’s seamless and efficient performance. Our mission is to sustain a robust internal ecosystem that fosters scalable growth, regulatory compliance, and talent retention. We centralize expertise and unify processes to alleviate the administrative burden on engineering teams, allowing them to focus exclusively on innovation while establishing the company as a secure and top-tier employer.
Job Summary
The Senior Payroll Accountant owns the payroll and remuneration function for SQUAD Ukraine, covering both employment payroll and gig-contract compensation. This is a function-lead role with direct reports, where you will be accountable for the quality, accuracy, and timeliness of all payroll outputs.
We are looking for a professional with a process-owner mindset—someone who can actively implement changes, drive automation, scale processes with business growth, and adapt to complex legislative shifts. The role operates with a high degree of independence, ensuring strict compliance with internal policies and Ukrainian tax legislation, including the special tax regime for Diya City residents.
Responsibilities and Duties
- Payroll & Compensation Processing:
- Execute end-to-end payroll processing, including data collection, wage calculation, and distribution of electronic transfers
- Oversee gig-contract compensation: review calculations, tax computations, and payment files. Retain the ability to execute the full cycle independently as a backup
- Manage employee and gig-contract benefits (e.g., healthcare, voluntary deductions) and ensure reconciliation with FRA and HR Ops
- Handle social benefits, including maternity leave calculations, funding from the Pension Fund, and reconciliation against company policy
- Tax Compliance & Reporting:
- Ensure full compliance with statutory regulations regarding payroll, taxation, and labor laws
- Monitor Diya City residency criteria (compensation thresholds, headcount) and escalate risks to the Chief Accountant with corrective actions
- Prepare and submit Consolidated Tax Reports (Social Contribution and Personal Income Tax) and proactively adjust to legislative changes
- Reporting, Audits & Process Optimization
- Maintain accurate records (employee data, tax information, timesheets, etc.)
- Calculate reserves and provisions (e.g., unused vacation accruals)
- Prepare payroll/compensation input for management reporting and reconcile monthly transactions in NetSuite
- Act as the primary contact for internal/external audits, ensuring document integrity
- Drive process improvement: identify inefficiencies, lead automation initiatives, and maintain comprehensive process documentation
- Perform periodic self-assessments of internal controls
- Execute additional management tasks as required to achieve company objectives
- Team Leadership & Management:
- Manage the payroll team: assign and prioritize work, set deadlines aligned to the payroll calendar, and monitor delivery against agreed KPIs
- Review and approve all payroll and compensation outputs prepared by the team
- Provide coaching, identify development needs, and conduct performance reviews in coordination with the Chief Accountant
- Ensure cross-training within the team to maintain continuity during absences
Qualifications and Skills
- Minimum 5 years of proven experience in Accounting and the field of payroll
- Understanding of accounting principles and rules, IFRS knowledge and experience
- Experience managing at least one direct report in a payroll or accounting function is required
- Strong working knowledge of local regulations and policies related to payroll and HR
- Knowledge and understanding of Diya City tax regime (payroll and remuneration)
- Proficiency in accounting ERP systems (BAS or similar), Fredo, Vchasno, MS Office (Excel, Word), and Google Sheets
- High level of accuracy, attention to detail, and data processing rigor
- Strong prioritization, time-management, and proactive problem-solving skills
- Adaptability and ability to respond swiftly to business needs
- Effective communication and interpersonal skills suited for a cross-cultural environment
- At least intermediate level of English
Nice to Have
- Experience with NetSuite
- Demonstrated ability to manage and develop direct reports, distribute workload, and maintain quality standards
We offer multiple benefits that include
- The environment of equal opportunities, a transparent and value-based corporate culture, and an individual approach to each team member
- Competitive salary packages with performance-based annual reviews
- Opportunity to receive a Performance Bonus for your individual achievements and a Loyalty Bonus recognizing your dedication to the company
- 21 paid vacation days per year, paid public holidays according to Ukrainian legislation
- Development opportunities like corporate courses, knowledge hubs, and free English classes as well as educational leaves
- Medical insurance is provided from day one. Sick leaves and medical leaves are available
- Remote working mode is available within Ukraine only
- Free meals, fruits, and snacks when working in the office.
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