Description
About this Role
Fandom is growing! Our Talent Operations Specialist opportunity is based in Poland and reports to our Director of Talent Acquisition. We are fans of bringing in top talent through an exceptional candidate experience.
As a Talent Operations Specialist, you play a critical role in ensuring the smooth and efficient operation of our talent acquisition process, supporting our mission to build a diverse and high-performing workforce. You will manage interview scheduling, systems administration, generate reports, conduct background checks, and handle invoice payments. You are highly organized, detail-oriented, and able to manage multiple tasks simultaneously.
You Will...
- Manage Interview Scheduling:
- Manage high-volume scheduling of all interviews.
- Coordinate and schedule interviews between candidates and hiring managers.
- Communicate interview details to candidates and internal stakeholders.
- Email and assist candidates to ensure a positive virtual interview experience.
- Ensure interview schedules are updated and maintained in the applicant tracking system (ATS).
- Schedule interview debrief or feedback sessions following team interviews.
- Schedule kick-off meetings and weekly meetings with new hiring managers.
- Organize travel arrangements for candidates, including booking flights, hotel accommodations, and processing candidate travel expense reimbursements.
- Systems Administration:
- Own the optimization and configuration of the ATS (Greenhouse) and adjacent TA tools. Lead system audits, feature evaluations, and implementations to scale global recruiting operations. Serve as the global Subject Matter Expert (SME), designing and socializing alternative frameworks for recruiters and hiring managers.
- Maintain all applicant information in our system of record, ensuring compliance issues are met with regard to the recruitment process.
- Troubleshoot and resolve issues related to system performance and functionality.
- Manage the offer process, including creating and routing offer letters for approval.
- Provide training and support to new users of TA systems.
- Reporting:
- Design, build, and scale global recruiting dashboards and data architectures. Analyze complex recruiting datasets to uncover bottlenecks, deliver predictive insights, and partner with TA Leadership to drive data-backed strategic decisions.
- Analyze data to identify trends and provide insights to improve the recruitment process.
- Ensure accuracy and integrity of data in HR systems.
- Ensure recruiter dashboard and recruiting metrics are current and accurate.
- Talent Administrative Support:
- Conduct and manage background checks for potential hires. Ensure compliance with legal and company policies regarding background screening. Liaise with external vendors to facilitate background check processes.
- Process and pay invoices related to recruitment activities. Keep up with team expenses or purchase ads on job-specific search sites. Reconcile and track expenses to ensure budget compliance.
- Coordinate with the finance department to address any payment issues.
- Support our referral process, internship programs, and employer branding activities.
- Build weekly agendas for team meetings and take organized notes during team meetings.
You Have...
- 3-5+ years of experience in a Talent Acquisition, Coordinator, or equivalent role.
- A college degree in Human Resources Management, Organizational Psychology, or a relevant field.
- Demonstrated capability using generative AI tools (e.g., Gemini, NotebookLM) to enhance productivity, paired with the ability to critically audit and verify outputs for accuracy, security, and context.
- Familiarity with sourcing, screening, and interviewing methods.
- Basic knowledge of labor legislation.
- Exceptional interpersonal skills (verbal and written).
- Attentiveness to detail and a high level of organizational aptitude.
- Experience using professional social networks (LinkedIn, in particular).
- Proficiency in Google Office Suite products is preferred.
- Experience working with Applicant Tracking Systems or resume databases.
- A high level of respect for maintaining confidential information.
Bonus Points...
- Experience with Greenhouse Recruiting.
- Knowledge of employment laws and regulations.
Benefits & Perks
- Entry Salary = 127,000 PLN.
- MacBook Pro and all the gear you need for work.
- Free access to a multitude of popular online courses and books sponsored by our company.
- Company stock options.
- Company swag packages.
- Cafeteria Benefit Program (including private medical care, gym membership, shopping/wellness bonus, etc.).
- VTO (Voluntary Time Off) - a day off every quarter for volunteering with non-profits.
- Frequent team bonding events.
- Flexible work hours & time-off.
- Employee Interest and Hobby Groups supported by our company.
- Open, energetic, and fan-focused international work environment.
About Fandom
Fandom is the world’s largest fan platform where fans immerse themselves in imagined worlds across entertainment and gaming. Reaching more than 350 million unique visitors per month and hosting more than 250,000 wikis, Fandom is the #1 source for in-depth information on pop culture, gaming, TV, and film, where fans learn about and celebrate their favorite fandoms. Fandom’s Gaming division manages the online video game retailer Fanatical. Fandom Productions, the content arm of Fandom, enhances the fan experience through curated editorial coverage and branded content from trusted and established publishing brands such as Gamespot, TV Guide, and Metacritic, along with its Emmy-nominated Honest Trailers and the weekly video news program The Loop. For more information, follow @getfandom or visit: www.fandom.com.
Fandom is an equal opportunity employer. Fandom values diversity, and all employment decisions are made on the basis of job requirements and individual qualifications.
Similar jobs
Est. 182,000 PLN
About this Role At Fandom, the Manager, People Operations (Poland) is the foundational "boots on the ground" leader responsible for managing the local People Operations team and driving all people support functions withi…
Est. 175,000 USD
About this Role Fandom aspires to become the highest-intent advertising platform in entertainment and gaming: unmatched community depth × retail media’s intent model × the IP-specific vertical no one else owns. The Direc…
Est. 202,000 PLN
About this Role Fandom is growing! Our Sr Product Manager 2, Brand Safety & Compliance opportunity is a remote role within our Monetization organization, reporting to the Director of Product Management. Fandom reache…
Est. 151,000 USD
About this Role We are seeking a highly analytical and strategically minded FP&A Manager to join our Financial Planning & Analysis (FP&A) team as a senior individual contributor, reporting to Director FP&…
Est. 138,000 PLN
About us At Auctane, we are united by a passion to help businesses deliver — whatever their size, wherever they are, and however they operate. We make it possible for businesses to meet the ever-changing requirements of…
Est. 80,000 USD
Fandom is the world’s largest fan platform where fans immerse themselves in imagined worlds across entertainment and gaming. Reaching more than 350 million unique visitors per month and hosting more than 250,000 wikis, F…
Est. 28,000 EUR
Hey there! We’re Fever, the world’s leading tech platform for culture and live entertainment. Our mission? To democratize access to culture and entertainment. With our proprietary cutting-edge technology and data-driven…
Est. 113,850 EUR
About Us Fanatics is building a leading global digital sports platform. We ignite the passions of global sports fans and maximize the presence and reach for our hundreds of sports partners globally by offering products a…
Est. 190,000 USD
About Us Fanatics is building a leading global digital sports platform. We ignite the passions of global sports fans and maximize the presence and reach for our hundreds of sports partners globally by offering products a…
Est. 152,500 USD
Fanatics Commerce is the global leader in licensed sports merchandise, operating a vertically integrated platform that designs, manufactures, and delivers officially licensed apparel, jerseys, headwear, and collectibles…
Est. 77,500 USD
About Us Fanatics is building a leading global digital sports platform. We ignite the passions of global sports fans and maximize the presence and reach for our hundreds of sports partners globally by offering products a…
Est. 155,000 USD
About Us Fanatics is building a leading global digital sports platform. We ignite the passions of global sports fans and maximize the presence and reach for our hundreds of sports partners globally by offering products a…
Est. 120,000 PLN
People Operations Lead, Poland About Tripadvisor The Tripadvisor Group connects people to experiences worth sharing, and aims to be the world’s most trusted source for travel and experiences. We leverage our brands, tech…
Est. 97,000 USD
THE POSITIONOur roster has an opening with your name on it FanDuel is seeking a Senior Human Resources Generalist to join our HR Business Partner Team. This role will be the go-to resource for people managers and employe…
Est. 80,000 PLN
At Flix, we offer a tech-driven environment where innovation meets real-world impact, with competitive pay, strong growth opportunities, and a culture of collaboration and ownership. As a Senior Tech Recruiter (m/f/d) at…
Est. 66,324 PLN
As a Gaming Support Agent at 5CA, you'll handle customer support issues for an assigned game studio. You'll help players with account and technical issues and resolve purchase- and gameplay-related queries. You'll work w…
Est. 28,000 EUR
Hey there! We’re Fever, the world’s leading tech platform for culture and live entertainment. Our mission? To democratize access to culture and entertainment. With our proprietary cutting-edge technology and data-driven…
Est. 34,000 EUR
Hey there! We’re Fever, the world’s leading tech platform for culture and live entertainment. Our mission? To democratize access to culture and entertainment. With our proprietary cutting-edge technology and data-driven…
Est. 35,000 EUR
Hey there! We’re Fever, the world’s leading tech platform for culture and live entertainment. Our mission? To democratize access to culture and entertainment. With our proprietary cutting-edge technology and data-driven…
Est. 45,000 USD
Fanatics Commerce is the global leader in licensed sports merchandise, operating a vertically integrated platform that designs, manufactures, and delivers officially licensed apparel, jerseys, headwear, and collectibles…
Est. 142,000 USD
About Us Fanatics is building a leading global digital sports platform. We ignite the passions of global sports fans and maximize the presence and reach for our hundreds of sports partners globally by offering products a…
Est. 255,000 USD
About Us Fanatics is building a leading global digital sports platform. We ignite the passions of global sports fans and maximize the presence and reach for our hundreds of sports partners globally by offering products a…
Est. 160,800 USD
About Us Fanatics is building a leading global digital sports platform. We ignite the passions of global sports fans and maximize the presence and reach for our hundreds of sports partners globally by offering products a…
Est. 45,000 EUR
Hey there! We’re Fever, the world’s leading tech platform for culture and live entertainment. Our mission? To democratize access to culture and entertainment. With our proprietary cutting-edge technology and data-driven…
Est. 109,500 USD
THE POSITIONOur roster has an opening with your name on it FanDuel is looking for an HR Technology Senior Analyst – Payroll to help optimize and support our global Workday ecosystem, with a primary focus on Payroll. As t…
Est. 120,000 USD
About Us Fanatics is building a leading global digital sports platform. We ignite the passions of global sports fans and maximize the presence and reach for our hundreds of sports partners globally by offering products a…
Est. 45,000 EUR
Hey there! We’re Fever, the world’s leading tech platform for culture and live entertainment. Our mission? To democratize access to culture and entertainment. With our proprietary cutting-edge technology and data-driven…
Est. 45,000 EUR
Hey there! We’re Fever, the world’s leading tech platform for culture and live entertainment. Our mission? To democratize access to culture and entertainment. With our proprietary cutting-edge technology and data-driven…
Est. 45,000 EUR
Hey there! We’re Fever, the world’s leading tech platform for culture and live entertainment. Our mission? To democratize access to culture and entertainment. With our proprietary cutting-edge technology and data-driven…
Est. 75,500 EUR
About Us Fanatics is building a leading global digital sports platform. We ignite the passions of global sports fans and maximize the presence and reach for our hundreds of sports partners globally by offering products a…