Human Resources Administrative Intern
New York, New York, United States · Posted 1 month agoDescription
Hybrid - New York, NY. Must be based in NY
Job Summary
The Human Resources Administrative Intern plays a critical support role within the HR function, with a primary focus on maintaining the integrity, organization, and compliance of employee personnel records and documentation. This position is ideal for a highly detail-oriented individual who thrives in structured environments and understands the importance of data accuracy, confidentiality, and regulatory compliance.
The intern will be responsible for systematically reviewing, organizing, auditing, and maintaining both physical and electronic employee folders to ensure completeness, consistency, and adherence to company policy and applicable employment laws. This role requires a disciplined approach to administrative processes, exceptional organizational skills, and the ability to detect discrepancies or missing documentation with precision.
In addition to records management, the intern will support broader HR administrative activities, contribute to process improvements, and assist in ensuring the HR department operates efficiently and professionally. The position provides exposure to core HR operations, compliance standards, and best practices in employee data management.
Principal Accountabilities
- Employee Records Management & Compliance
- Conduct comprehensive audits of employee personnel files (both digital and physical) to ensure all required documentation is present, current, and properly filed.
- Verify accuracy and completeness of documents such as:
- Employment contracts
- Offer letters
- I-9 forms and supporting documentation
- Policy acknowledgments and compliance forms
- Ensure strict adherence to federal, state, and company-specific recordkeeping requirements.
- Identify missing, outdated, duplicate, or incorrectly filed records and escalate discrepancies for resolution.
- Maintain consistent file naming conventions and folder structures across HR systems.
- File Organization & System Integrity
- Organize and standardize electronic employee folders within HRIS, shared drives, or document management systems.
- Ensure secure storage of confidential employee information, maintaining strict confidentiality at all times.
- Support digitization initiatives by scanning, indexing, and uploading documents when needed.
- Administrative HR Support
- Provide general administrative support to the HR team, including document preparation, data entry, and reporting.
- Assist in onboarding processes by preparing new hire documentation and ensuring file completeness from Day 1.
- Help maintain and update HR templates, checklists, and standard operating procedures (SOPs).
- Ad Hoc Projects and Tasks
- Assist with office logistics, including moving, organizing, and rearranging materials, supplies, and workspace setups to support HR and team activities.
- Maintain a high standard of responsiveness, adaptability, and professionalism when managing shifting priorities and unplanned tasks.Handle time-sensitive or urgent administrative requests with flexibility and a solution-oriented mindset.
Key Experience and Skills
Education
- Currently pursuing or recently completed a degree in Human Resources, Business Administration, Psychology, or a related field.
Core Competencies
- Exceptional Attention to Detail:
Demonstrates a meticulous approach to reviewing records, with the ability to identify even minor inconsistencies, missing documents, or filing errors. - Organizational Excellence:
Strong ability to manage large volumes of data and documentation in a structured, methodical manner. - Confidentiality & Integrity:
Handles sensitive employee information with the highest level of discretion and professionalism. - Process Discipline:
Follows established procedures precisely while maintaining consistency across all tasks. - Analytical Thinking:
Capable of identifying patterns, discrepancies, and opportunities for improvement within HR data systems.
Technical Skills
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook); strong emphasis on Excel for tracking and auditing purposes.
- Familiarity with HRIS systems, document management platforms, or shared drives (e.g., SharePoint, Box) is preferred.
- Ability to learn and navigate internal HR tools and systems.
Professional Skills
- Strong written and verbal communication skills.
- Ability to prioritize tasks and meet deadlines in a structured environment.
- Self-motivated with a proactive approach to problem-solving.
- Ability to work both independently and collaboratively within the HR team.
Preferred Attributes
- Prior administrative or HR internship experience is a plus.
- Exposure to document auditing practices is beneficial.
- Demonstrated commitment to accuracy and operational excellence.
AMOREPACIFIC, US, INC is an equal opportunity and Affirmative Action employer. We actively seek to maintain a diverse work force, and AMOREPACIFIC US, INC therefore recruits qualified applicants without regard to race, color, religion, gender, national origin, age, disability, or Vietnam veteran status.
Page 2 of 2
Similar jobs
Jump Trading Group is committed to world class research. We empower exceptional talents in Mathematics, Physics, and Computer Science to seek scientific boundaries, push through them, and apply cutting edge research to g…
Est. 30,000 GBP
WHY JOIN ALO? Mindful movement. It’s at the core of why we do what we do at ALO—it’s our calling. Because mindful movement in the studio leads to better living. It changes who yogis are off the mat, making their lives an…
Est. 100,000 USD
About WPP Media WPP is the trusted growth partner for the world’s leading brands. With exceptional talent, trusted data and intelligence, and world-class partnerships – all united by our pioneering agentic marketing plat…
Est. 37,680 USD
Talent Acquisition Intern Job Summary: We are looking for a proactive and detail-oriented Talent Acquisition Intern to support our HR team in New York City. In this full-time internship, you’ll gain hands-on experience i…
We are a global team of innovators and pioneers dedicated to shaping the future of observability. At New Relic, we build an intelligent platform that empowers companies to thrive in an AI-first world by giving them unpar…
Job Responsibilities: Perform general administrative tasks in support of the HR team. Assist with recruitment, maintaining files, and data entry. Support onboarding and HR communications. Prepare HR documentation and for…
Hi, we're TechnologyAdvice. Headquartered in Nashville, Tennessee, TechnologyAdvice helps millions of B2B technology buyers make smarter decisions by providing trusted research, practical guidance, and connections to the…
Est. 112,500 USD
About the Role iCapital is seeking a Global Due Diligence and Audit Support Specialist to join the People team. This role partners with HR, Compliance, Legal, and other stakeholders to support client due diligence, propo…
Est. 67,500 USD
Company Overview Since its inception in 1995, FNS has been focused on providing the best total logistics services by implementing our core values: trust, communication, team play, challenge, and balance. Through trust, w…
Est. 32,000 GBP
DRW is a diversified trading firm with over 3 decades of experience bringing sophisticated technology and exceptional people together to operate in markets around the world. We value autonomy and the ability to quickly p…
Est. 70,000 USD
Summary: Gibson Dunn is a leading global law firm, advising clients on significant transactions and disputes. Our exceptional teams craft and deploy creative legal strategies that are meticulously tailored to every matte…
DRW is a diversified trading firm with over 3 decades of experience bringing sophisticated technology and exceptional people together to operate in markets around the world. We value autonomy and the ability to quickly p…
Est. 22,000 USD
Reports To: Client Services Supervisor, Client Services Manager, or equivalent leadership Schedule: Monday–Friday | 8:30 AM–5:30 PM Keep Legal Records Organized & Accessible We're looking for a detail-oriented Lead R…
Est. 67,500 USD
About WPP Media WPP is the trusted growth partner for the world’s leading brands. With exceptional talent, trusted data and intelligence, and world-class partnerships – all united by our pioneering agentic marketing plat…
Est. 75,000 USD
The following description is not intended as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. Management retains the discretion of adding or changing the duties of the po…
Est. 65,000 USD
About Lucid At Lucid, we are creating exceptional mobility experiences through innovation to drive the world forward. Built on Lucid’s proprietary technology and software-defined vehicle architecture, our award-winning v…
DRW is a diversified trading firm with over 3 decades of experience bringing sophisticated technology and exceptional people together to operate in markets around the world. We value autonomy and the ability to quickly p…
Est. 37,980 USD
Monday through Friday: 7:00 am to 3:30 pm This is NOT Part Time (OT offered) Weekends ONLY As a Document Warehouse Clerk, you can expect to work in a document production warehouse environment. You will be tasked with unp…
Est. 115,000 USD
Company Overview Asset Living is a third-party management firm with a proven partner in fostering thriving communities nationwide. Founded in 1986, Asset Living has decades of experience delivering exceptional value to o…
Est. 60,000 USD
We are looking for a strategic and business-oriented HR Business Partner to join our People team and help drive organizational success through effective HR partnership. In this role, you will collaborate closely with bus…
Est. 110,000 USD
Company Overview Perry Ellis International, Inc. represents a diverse portfolio of lifestyle apparel brands. The Company, through its wholly owned subsidiaries owns and licenses nationally and with a brand portfolio of o…
Est. 140,000 USD
About Us Fanatics is building a leading global digital sports platform. We ignite the passions of global sports fans and maximize the presence and reach for our hundreds of sports partners globally by offering products a…
Est. 65,000 USD
Hill House Home is seeking a highly organized, proactive, and detail-oriented Personal Assistant to support our CEO in our New York City offices. This role will serve as a trusted right hand to ensure the CEO’s day-to-da…
Est. 37,796 USD
Monday through Friday: 3:30 pm to Midnight - Night Shift This is NOT Part Time (OT offered) Weekends ONLY As a Document Warehouse Clerk, you can expect to work in a document production warehouse environment. You will be…
Est. 102,500 USD
Hi, we're TechnologyAdvice. Headquartered in Nashville, Tennessee, TechnologyAdvice helps millions of B2B technology buyers make smarter decisions by providing trusted research, practical guidance, and connections to the…
Est. 36,800 USD
Monday through Friday: 9:30 am to 6:00 pm This is NOT Part Time (OT offered) Weekends ONLY As a Document Warehouse Clerk, you can expect to work in a document production warehouse environment. You will be tasked with unp…
Est. 60,000 USD
Typical working hours: Mondays to Fridays, 8:00 AM to 6:00 PM Support a High-Touch Executive Environment We are seeking a polished, hospitality-driven professional to join our team as a Junior Executive Receptionist. In…
Est. 55,000 USD
USA Mechanical is an experienced full-service mechanical contractor located in East Granby, CT close to Bradley International Airport specializing in commercial HVAC, plumbing, piping, sheet metal & building automati…
WHAT IS BOX? Box (NYSE:BOX) is the leader in Intelligent Content Management. Our platform enables organizations to fuel collaboration, manage the entire content lifecycle, secure critical content, and transform business…
Est. 85,000 USD
Axsome Therapeutics is a biopharmaceutical company leading a new era in the treatment of central nervous system (CNS) conditions. We deliver scientific breakthroughs by identifying critical gaps in care and develop diffe…