Description
Hi, we’re BYOMA 👋
We’re one of the world’s fastest growing beauty brands. We have applied the research, science, and credibility of dermatologist-backed brands and supercharged it with the efficiency and results of clinically effective, ingredient-led brands.
We’re on a mission to democratize and demystify beauty by empowering consumers to make smart, informed and educated choices.
BYOMA was built on four fundamental principles; Efficacy, Accessibility, Education, Engagement, and these inform, inspire and underpin everything we do. We’re committed to delivering the most efficacious products to our consumer and our dedication to accessibility and education have led to us becoming the #1 fastest growing skincare brand in the world, and a top 10 skincare brand across all our key retail partners.
As a people powered business, none of this would have been possible without our incredible team who are committed to achieving our BYOMA vision: to build better beauty and inspire positive change.
Join us as we build an inclusive community, because let’s face it, barriers aren’t beneficial for anything other than your skin.
Job Title
Privacy & Data Governance Manager
Department
IT, Data & Business Intelligence
Reporting Manager
Head of Data & BI / Data Protection Officer
Role Banding
3
Location
Glasgow, UK Head Office
Direct Reports (Number + Title)
0
BYOMA is growing quickly across multiple markets, systems and customer touchpoints. That makes privacy and data governance more than a compliance requirement. It is part of how we protect customer trust, make better decisions and scale responsibly.
BYOMA’s data function is young and growing. Although small, we deliver enterprise grade capability and transformation and were recently nominated for Data Team of the Year at the British Data Awards. As we scale, we need a hands-on Privacy & Data Governance Manager to take operational ownership of our privacy programme and help build the governance framework around our growing data estate.
This is a delivery role, not a purely advisory one. You will own the day-to-day running of our privacy compliance, including our Record of Processing Activities, data subject and consumer rights requests, privacy notices, DPIAs, vendor due diligence and core privacy documentation. Alongside this, you will help define and maintain the governance standards that shape how BYOMA classifies, retains, accesses and controls data across the business. The role works closely with the Head of Data & BI, who is also BYOMA’s Data Protection Officer. The DPO sets direction and retains statutory responsibility. You make the programme run. Privacy and data governance are closely connected at BYOMA. A good ROPA, clear data maps and a useful data catalogue all depend on understanding what data we hold, where it moves, who has access to it, how long we keep it and why. This role brings those activities together, so our documentation, controls and ways of working stay current as the business grows.
RECORDS, DATA MAPPING AND PRIVACY DOCUMENTATION
- Own and maintain BYOMA’s Record of Processing Activities, ensuring it reflects how the business uses personal data.
- Maintain associated registers, including the sub-processor register and data protection documentation.
- Map personal data flows across business areas, systems, vendors and jurisdictions.
- Document what data we hold, where it is processed, who it is shared with, the lawful basis for processing and any international transfer considerations.
- Keep documentation to the standard expected under UK GDPR Article 30 and equivalent consumer privacy disclosure expectations in relevant US markets.
- Work with business teams so privacy documentation is updated as systems, vendors, processes and marketing activities change.
DATA GOVERNANCE
- Own and maintain BYOMA’s data classification approach, ensuring the sensitivity of key data assets is documented and understood.
- Develop and maintain retention schedules, working with system owners to ensure they are practical and applied.
- Coordinate periodic access reviews across key platforms so permissions reflect current business roles and responsibilities.
- Work with the DPO to define governance standards for classification, retention, access control, data ownership and documentation, and own them day to day once agreed.
- Support the development of Microsoft Purview, or equivalent tooling, as the backbone for classification, retention, eDiscovery, DLP and data governance.
- Coordinate a lightweight data governance forum so decisions about data are made deliberately and consistently.
- Work closely with data engineering so governance requirements are understood and built into how the data platform operates.
USER RIGHTS AND CONSUMER REQUESTS
- Own the end-to-end handling of data subject access requests and consumer rights requests.
- Manage requests relating to access, deletion, correction, restriction, objection and relevant US consumer rights.
- Ensure requests are handled within statutory timeframes and in line with BYOMA’s documented processes.
- Verify requester identity and manage authorised agent requests appropriately.
- Build and refine repeatable processes so request handling remains consistent as volumes grow.
- Keep records of requests, decisions and outcomes.
POLICIES, NOTICES AND ASSESSMENTS
- Maintain and update BYOMA’s privacy policies, notices and disclosures across the UK, EU and US, keeping them accurate as law and practice evolve.
- Keep cookie notices, consent records and marketing consent documentation aligned with how the business operates.
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